DELEGATE

I am very BUSY, highly occupied. 

This is a NORMAL expression, we come across in any organization.  Over the years of my experience with industry, I found many of the people living with this notion.  Staying late in the evening, and uttering Oh My God, so much of work to do, is quite common. 

And The MANAGEMENT talks about the WORK LIFE BALANCE.

How can we address this stress?   It is definitely not that we are less efficient?  What is meant by efficient here?  Are we able to deliver our work within the stipulated time frame, with desired Quality output? 

COMMON MIND-SET:

I have observed that most of the people try to work themselves, considering that others are not efficient enough and will make mistakes, resulting in delays.  But these are our team and, at least they deserve the opportunity to perform.

Often we may not do so, as many of us might believe that I am the best to do this correctly in the first go.  So we do it ourselves.  It is good to do a work ourselves, because we know, how to address this, but by doing this,

a.       We are missing a leadership quality.

b.      We are not giving opportunity to our team to perform & develop for future. 

c.       We are creating more stress for our future.

DELEGATE THE WORK:

Many middle management persons don’t delegate the work, or if delegate, not effectively delegate.

What is effective delegation?  We should:

a.    Explain work requisites as per our work plan. Basically it is like scanning our thoughts into the mind of our team. 

b.  Explain the work properly with desired outcome.  If we require it in certain specific framework, better share that framework.

c.    Share any other details or information/resource, if can help them to attend the task to our expectations.

d.    Ask for their understanding of our requirements correctly.

WHAT WE GAIN FROM DELEGATION?

1.  We save our time & can engage ourselves with other priorities?  It will improve our efficiency to do more works.  We will be able to contribute more for organization growth.

2.  We give an opportunity to others to develop, otherwise they will never develop.  It is possible that team will perform the task incorrectly at the first time, 2^nd time, 3^rd time, but at a point he will understand the standards, and will be able to deliver.  Thus we will reduce our workload & stress. 

3.      We will be mentoring and developing SECOND Line(S). 

4.      We just require to invest our time for reviewing. So plenty of time for us.

5.      We will develop trust of our team in us.

In case during the process we find that one of the team member is not able to deliver as per the expectations, suitable corrective actions can be taken.

Trust the above will help in improvement of efficiency and help easing our stress.